Release v3.2.15

Steps:
1. Login to FOIA Dev
2. Create a new Request
3. Open the Requests document section and see that there is only one Request Form on the Request
4. Now click the Extension checkbox and save
5. Now look at the Request document section and see that there are two Request Forms on the Request now

From the Admin UI, there is no obvious way to reactivate an INACTIVE user, or to search LDAP for existing users to add to a group.

Possible resolutions: Update the add-user code to detect the existing user (in LDAP and ArkCase), and handle appropriately. Or, report the exception (“requested new user already exists”) and update the admin UI to allow associating the INVALID user to a group.

Steps:
1. Login to FOIA Dev
2. Click on new request from the web portal
3. Create the request
4. Open the Request in the Queues module and look at the Time to Complete value, which should be (15 Days)
5. Now open the Request in the Request module and look at the Time to Complete value, which should be (15 Days, but shows 21 days)

This causes the due date to be wrong in the Requests module.

1. The Requester Details need to be removed from the Request Details page. The Person (Requester) and Organization (Organization) need to be maintained on the People and Organization Tables only, which we have now. So we just need to remove the requester details from the Request Module and the Request detail viewer page.

Your New Request with number 20180810_319 has been released and the document(s) is ready for download on the portal. Please go to the check status page at this link.

The hyperlink goes to old Request Details page on the old portal.

Steps:
1. Find a Request and move it to the Billing Queue
2. Now complete the Request from the Billing Queue and notice the Request is updated 3 or 4 times (notification in the top left popups 4xs)

Not sure what is happening and why it take so much time to save and why it seems like it is saving over and over.

Outgoing emails are not being sent from the Cloud environment. When I create a new user account, a reset password email should sent and that is not working. Also, if I select one or many documents and send as email, that outgoing email isn’t firing.

*Old Text:*
GC Review = Your request has been assigned to the general counsel to perform a final review.

*New Text:*
Supervisor Review = Your request has been assigned to Supervisor Review to perform a final review and approval.

Steps to reproduce:
1. Log in as admin
2. Click LDAP User Management
3. See overlapping text

I added a new Type for both the Time and Cost form. That type = Request. Now when I try to create a new Timesheet or Costsheet, I can find any results when I search for a Type = Request. If I add Case back to the Type dropdown I can search and find the request. This needs to be fixed, so I can search for Requests and find the request.

The steps I followed was:

1. Opened a new Cost Form
2. Select Type = Request
3. Click the field to search the request and nothing returned

Both the Owning Group and Assignee have too many clicks. When the user clicks the Owning Group or Assignee hyperlink, they need to go right to the search page. No need for the boxes in the SSs below.

1. The FOIA Due Date Field needs to be made so it can’t be edited from the global header.

See the highlighted areas on the attachments. Those areas show changes needed.

Request Acknowledgement Letter.docx
Appeal Acknowledgement Letter.docx

Steps:

1. Login to FOIA Dev
2. Create new Costsheet
3. Click on Expense table
4. See that the Total Cost column is just a number when it should be a dollar amount (i.e. $145.00)

Steps:

1. Login to FOIA Dev
2. Create new Costsheet
3. Click on parent request
4. User is redirected to first request in the treeview, when they should be redirected to the correct request

o Global Information – “Incident Date” Should be changed to “Created Date”
o Global Information – “Subject Type” Should be changed to “Request Type”

1) When searching on a case and viewing results, once the user clicks next to a folder to view all related .PDF documents, as shown below, the columns are cut off on the right. Please see screen capture below.
(When the user first logs on, before the user clicks next to a folder to expand it, all columns display correctly).

Steps:
1. Login to Core Dev or FOIA dev
2. Go to top right and click on simple search
3. Hit enter and the user is redirected to Search module and the search never returns

Steps to Reproduce:
1. Login to FOIA environment
2. Go to request module and select a request and open document management section
3. select a document and try to create a task from the document
4. No option to create a task like we can on core.

Creating new person model box, when creating a new person from the existing complaint or case.

Steps:
1. Login
2. Go to Case Module
3. Click on a case and click the person table
4. Click add and select add new person
5. New person model pops up and the Details label is messed up
Randomly happens, can’t recreate every time.

FOIA – Change the List of Correspondence for the Standard Build

Only Correspondences that should be available for the FOIA Solution Out of the Box build:
*Note: if any of these are not correspondences that can be changed in the Correspondence Management section of Admin, they need to be set up that way.*

1. Request Form
2. Acknowledgement Letter
3. Appeal Form
4. Appeal Acknowledgement Letter
5. Denial Letter
6. Multi Correspondence

Modify dashboard (e.g., remove widget, add another). Click Save.

change focus.
Come back to dashboard.
Changes are not saving.

If the request or appeal is denied any where in the process, they should select the Disposition type and Disposition subtype (if applicable) and enter OTHER reason (if applicable)

If the Disposition Type of “Partial Denial” or “Full Denial” is selected, then the Denial template should be generated with that information.

o ROLE_ADMINISTRATOR (Not New)
§ All Access
o ROLE_SUPERVISOR (Not New)
§ Everything but Admin
o ROLE_CONTRIBUTOR (New)
§ Read/Write
o ROLE_CONSUMER (New)
§ Read Only
o ROLE_EXTERNAL (New)
§ Limited Access/See modules/no data

– The system shall allow a user to generate an invoice email.

The user should be able to click a single button that will automatically send an email (following the attached template) and attach the Invoice correspondence to the email and send to the requester. An invoice email can only be sent if an invoice for that request has already been generated for the request.

– The system shall allow a user the ability to generate a correspondence invoice.
– The system shall allow invoices to be generated on each request.
– The system shall store each generated invoice as a document in the document management section of the request.
– The system shall generate all lines on the billing node table on the correspondence invoice.

– The system shall have a billing node in the Request Module.
– The system shall display the below columns in the billing node table:
o Item # (Greyed out item number on a sequence for that request i.e. 001, 002, etc.) – System Generated
o Description (Freeform) – Mandatory
o Amount (Number) – Mandatory
o Grand Total – System Generated
– The system shall allow a user to add new line items to the billing table.
– The system shall automatically add a line item when a timesheet has been saved for a request.
– The system shall not allow any billing table line items from being edited or deleted.

Actual Result:
Signature is not displayed in the eSganture table.

Expected Result:
After the task is successfully signed in the eSiganture table is displayed date and signed by column with the user who signed it.

Note
After the whole page is refreshed the record is displayed in the table

o The system shall allow an authorized user the ability to mark an individual document or all documents in a Response folder as public.

– Extend the current FOIA Submission page to allow a user to select ‘Appeal’ as the Request Type in the dropdown and the below fields will show on the form. This change will be needed on the internal ArkCase FOIA application Form too.

o The system shall allow the following fields to show on the FOIA request form when Appeal Request type is selected:
§ All fields on the Request Submission form should be the same except the below:
• Description of Records Requests
o Instead of just the subject field on a New Request, the below fields will
show for an Appeal Request Type:
§ Original Request Number (Mandatory)
§ Original Request Subject (Mandatory)

Steps:
1. Login to FOIA Dev = https://star.arkcase.dev.armedia.com/arkcase or FOIA Cloud = https://foia.arkcase2021.arkcase.com/arkcase
2. Go to the request module
3. Select a case and open a document on that case
4. add an annotation and select an exemption code
5. Now save
6. Now burn

Issue is the image viewer refreshes, but loads the same version and not the new burned version.

If you refresh the page with a Ctrl+F5 it will show the right version.