The 3 Key Benefits of Digitizing Your Document Management

the 3 key benefits of digitizing your document management

Digital transformation may be the buzzword of the moment but digitizing your business processes is essential if you want to expand and grow. It increases productivity and cuts costs across nearly every aspect of your organization. If you’re not using some form of automation, you’re already behind your competition. According to Deloitte’s AI and automation report, almost half (47 percent) of respondents say that their organizations are deeply involved in automation projects. These have been reported to increase productivity by as much as 40%.

Introducing automation makes your business more competitive. If you do not digitally transform, you may find yourself unable to keep up with your customer’s demands and failing as a business. In this blog post, we’ll go over the three essential aspects of digital transformation that companies need to implement today to stay relevant tomorrow.

Three critical aspects of a successful digital document process transformation

There are three aspects to a growing company that are critical to success, no matter what your industry. Without these aspects, your company risks becoming stagnant and repeating the same mistakes over and over again. The collapse of your business is the ultimate consequence of failing to transform digitally. However, if you integrate these aspects into your company’s underlying processes, you will ensure success and stay ahead of your competitors.

Let’s take a look at these three aspects and how ArkCase can help.

Automation of processes

Automation of processes has become a staple part of all successful business strategies. A global survey from McKinsey in 2020 found that 66% of businesses were piloting solutions to automate at least one business process, up from 57% two years earlier. The same survey found that 31% of companies had fully automated at least one function of their business – and to significant effect. 72% of the successful companies in the survey accredited automation as their critical strategic factor.

One of the main advantages of automating manual processes is that productivity and service delivery increase significantly. Automation also assists with delivering your key business objectives for your clients without the human error involved.

User adoption and change management

Change in a company and its business processes is a necessary and expected part of digital transformation. However, sometimes this can be challenging. Poorly managed change can cause deep and sustained productivity plunges and reduced work quality. In turn, this leads to a negative impact on your customers, suppliers, and internal workforce due to stress, confusion, fatigue, and the legacy of a failed change.

Digital transition and digital transformation

Finally, your organization needs to adopt best practice digital approaches. Automation is one of the most effective ways to gradually introduce your company to its digital transition and eventual transformation. Automating your document processes significantly reduces the errors, time, and resources needed to physically manage documentation, ensuring compliance, and getting you to market faster than your competitors.

How ArkCase is the digital enabler

With ArkCase built-in workflows and customizations, you can quickly and easily ensure regulatory and organizational compliance for critical business documentation, such as contracts and work procedures, through automation of manual processes. By implementing automation into your document control strategy, you will enjoy reduced costs and more efficient document review and update processes. By removing the complexity and need for ongoing manual checks from the controlled document processes, ArkCase ensures that the right documents are reviewed, at the right time, by the right people.

ArkCase has an intuitive user interface and powerful automation capabilities. By providing coverage for the complete lifecycle of a document, we simplify the transition of your legacy processes. Best practice workflows automate the four core document stages (Create, Revise, Periodic Review, & Retire), Controlled Document Lifecycle easing staff workloads, providing certainty and consistency, and ensuring a successful change management strategy.

ArkCase enables an effortless transition to a more effective way of managing your controlled documentation. Creating new documents, automated revision cycles, intuitive digital processes, and archival of retired documents are at the core of ArkCase automation workflows. You can build, tweak, review these processes for better, faster, safer document management.

For more information, feel free to reach out to us. We’d love to hear more about your digital transformation needs.

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